AIM Italy S.r.l. (hence, the “Controller” or “AIM”), in its quality of Data Processing Controller, as per section 13 of the EU Regulation n. 679/2016 (hence, the “Data Protection Regulation”), and subsequent modifications and integrations, collects and subsequently processes personal data1 of the participants (hence, the ’“Data Subject”) – including as teachers (for instance, speakers, moderators, etc.) or learner – to the congress and/or other scientific or training event (hence, the ’“Event”, also in virtual mode).
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As per section 13 of Italian Law Decree n. 196 dated June 30, 2003 (“Privacy Law”), section 13 of the European Regulation n. 679 dated 2016 (“Data Protection Regulation”), Ruling n. 229 dated 2014 of the Italian Personal Data Protection Authority (section “Definition of simplified setup of the Information Sheet and consent acquisition for cookies’ usage”), as well as Recommendation n. 2 dated 2001 adopted as per section 29 of Directive n. 95/46/CE, AIM Group International S.p.A. intends to inform its Users on the use of their personal data, of the log files and of the so-called cookies gathered by means of navigation of the site www.epc2021platform.com (hence the “Site”) and requesting information through the “contact-us” form.
The controller of the personal data processing is AIM Group International S.p.A., with legal offices in Via Giuseppe Ripamonti n. 129, 20141 Milano, Italy, Italian fiscal code 05075630482, Italian VAT number 06486081000, phone +39 02 566011, fax +39 02 56609059 and e-mail email@example.com.
The updated list of Processors, where nominated, can be provided upon request by the Users.
The Data Protection Officer (as per section 37 of the Data Protection Regulation) contacts can be found at the following link: https://www.aimgroupinternational.com/company-information.
Category, nature and scope of the processed data
AIM will process some personal data of Users who navigate and interact with the web-services of the Site.
These are navigation data which the information systems acquire automatically during usage of the Site, such as the IP address, the URI (Uniform Resource Identifier) addresses, as well as the details of the requests sent to the Site’s server, and which make the navigation possible. Navigation data may as well be used to create anonymous statistics which allow to analyze the Site’s usage and to improve the Site’s structure.
Finally, navigation data might be used to detect illegal activities, such criminal IT activity against the Site.
Any communication to the contacts listed on the Site implies the acquisition of the e-mail address and other personal information contained in the communication, after release of an appropriate information sheet (think of, for instance, the “contact us” form)
Cookies are small text files that the sites visited by the users send to their terminals, where they are stored to be re-transmitted to the same sites on a later visit.
Cookies are used for different scopes: execution of authentications, monitoring of sessions, storage of information regarding specific configurations by users who access the server, storage of preferences, profiling, etc..
For further information on cookies and their functions in general, visit information web-sites such as allaboutcookies.org. For further information on the Italian regulations on cookies, visit www.garanteprivacy.it/cookie.
Cookies may be distinguished based on their scope (such as technical cookies or profiling cookies) or on the basis of the domain of provenance (such as first-party cookies and third-party cookies).
a) Technical cookies
Technical cookies are those being used for the exclusive scope of transmitting certain data on an electronic data network, or of enabling the service supplier to provide the services explicitly requested by the subscriber or user. They may be subdivided into navigation or session cookies, which provide for normal navigation and usage of the Site (allowing, for instance, to make a purchase or to authenticate in order to access reserved areas); analytical cookies, similar to technical cookies if used directly by the Site manager to gather information, in an aggregated way, on the number of users and how they visit the Site; functional cookies, which allow the user to navigate as a function of certain selected criteria (such as language or the products selected for purchase) in order to improve the user experience. For the installation of this type of cookies no previous consent by the user is required.
b) Profiling cookies
Profiling cookies have the scope of creating profiles of the user and are used to be able to present the user with contents in line with his/her interests or to send targeted messages/advertisements. For the installation of this type of cookies, previous consent by the user is required.
c) First-party cookies
First-party cookies are those set up by the Site itself which the user is visiting.
d) Third-party cookies
Third-party cookies are set up by Sites different from the one the user is visiting.
a) Navigation cookies
Are cookies needed to allow navigation of the Site and usage of some of the products and services, for instance in order to allow the user access to reserved areas or to improve the navigation performance.
b) Cookies for storage of preferences
c) Statistical or analytical cookies
These cookies are used to monitor the Site’s performance, for instance in order to know the number of pages visited or the number of users that navigated a certain section. The analysis of these cookies generates anonymous and aggregated statistics without reference to the identity of the Site’s users. They are useful, in addition, to evaluate changes and improvements to the Site.
d) Social Network Cookies
These are cookies that allow to share the contents of the Site with other users or to express one’s opinion regarding the Site and its contents.
The Site uses the following technical first-party cookies:
exp_last_visit, exp_last_activity, exp_tracker, exp_csrf_token, cookie-banner
Type of cookie: navigation and storage / technical.
The Site uses some services that install third-party cookies on the user’s computer. These are under the direct and exclusive responsibility of the third-party management. In order to give or deny consent (where required by the applicable norms) reference needs to be made to the internet sites of the third parties or to the site www.youronlinechoices.com/it/ to obtain information on how to eliminate or manage cookies based on the used browser and to manage preferences with regards to third-party profiling cookies.
If the user doesn’t want to receive third-party cookies on his/her device, by means of the following links he/she can access the information sheets and consent forms of abovementioned third parties, as well as inhibit their installation.
The Site uses the ShareThis service to allow for sharing of some sections on the main social networks.
The profiling named ShareThis is a third-party cookie, i.e. a cookie from entities different from AIM. AIM is not in a position to exercise specific control over those entities and related cookies. In order to obtain information on these cookies and on their features and ways of operating, as well as to express the related consent, Users may use the following link http://www.sharethis.com/privacy/#sthash.NFg314D7.dpbs or contact ShareThis directly.
For further information:
In order to disactivate Share This, Users may use the settings of their browser (see instructions below) or the indications provided by the related third-party at the following link: http://www.sharethis.com/privacy/#sthash.NFg314D7.dpbs
b) Google Analytics
Google Analytics mainly uses proprietary cookies to generate reports on the interactions of the visitors on the web-site. These cookies are used to store information that doesn’t allow personal identification of the users.
The Site implements IP address masking, using only a part of the IP address in order to geolocate.
Google Analytics is to be considered a so-called analytic third-party cookie; these cookies may be considered to be similar to technical cookies, as i) the tools used for their functioning reduce the possibility of identification (for instance, by means of masking significant parts of the IP); ii) the third parties that own them committed to not associating the information they contain with other information they already dispose of.
For further information:
To disactivate Google Analytics, execute “Opt-out”:
By changing the setting of the internet browser used, cookies’ way of operating and options of limiting or blocking cookies can be defined. Many internet browser are initially set to accept cookies automatically, but the user may change these setting in order to block cookies or to be warned whenever cookies are being sent to the device. There are several ways of managing cookies, therefore reference must be made to the instructions manual or the help screen of the related browser, in order to verify how to define or change their settings. The user is allowed to change the predefined configuration and to disable cookies (i.e. to block them without time limitation), opting for the highest protection level.
Below the links for managing cookies for the related browsers:
If the user uses various devices to visualize and access the Sites (e.g. computer, smartphone, tablet, etc.), he/she should assure that each browser on each device is set to reflect his/her preferences regarding cookies. To eliminate cookies from the Internet browser of smartphones / tablets, please refer to the device’s user manual.
Any third-party web-sites accessible by means of this Site are not covered by this Data protection policy. These sites could use different types of cookies and/or use a different data protection policy, for which this Site accepts no responsibility. Therefore we suggest to consult the data protection information sheets of the related sites and to follow the instructions on how to disable cookies, if desired.
Without prejudice to what’s indicated on navigation data and cookies, Users are free to provide their personal data, where requested by the related sections of the Site; refusal to provide these data might cause impossibility to provide the requested services.
The personal data are processed by means of automated tools, whose settings are strictly related to their scopes and who operate for the strictly minimum time necessary for reaching the scopes for which the data were collected.
Collected information is stored in a safe environment.
The Users’ personal data will be processed by staff commissioned by AIM. In addition, their data may be processed by third parties, external service providers who act on behalf and in name of AIM, duly nominated Controllers, who will treat the data in coherence with the scope for which they were originally collected.
Personal data will not be published.
The Privacy Law and Data Protection Regulation grant Users certain rights.
Individual Users can exercise their rights as per section 7 of the Privacy Law and subsequent modifications and integrations, as well as sections 15, 16, 17, 18, 20 and 21 of the Data Protection Regulation at any time, by sending a written note to the Controller’s addresses as listed in preceding section 1 and thus obtain:
confirmation or denial of the existence of personal data of the User with indication of the related origin;
access, rectification, cancellation of the personal data or their limitation of processing;
cancellation, anonymization or blocking of personal data processed in violation of the law.
Individual Users may moreover oppose to the processing of the data that relate to them.
The Site’s data protection policy may be updated from time to time.